Privacy Policy
IMPORTANT INFORMATION AND WHO WE ARE
This privacy policy sets out how Harcombe Osteopathy uses and protects your personal information through your use of this website, and the personal information you tell us during your appointment with us.
THE TYPES OF PERSONAL INFORMATION WE COLLECT ABOUT YOU
Personal information means any information about an individual from which that person can be identified.
We may collect, use, store and transfer different kinds of personal information about you which we have grouped together:
- Identity Information includes first name, last name, any previous names, marital status, title, date of birth, gender, patient reference,
- Health Information includes medical history, medication, work and social history details, issues affecting your health, imaging and lab test results.
- Contact Information includes email address, postal address, telephone number.
- Marketing and Communications Information includes your preferences in receiving marketing from us and your communication preferences.
- [Technical Information includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access this website]
HOW IS YOUR PERSONAL INFORMATION COLLECTED?
We use different methods to collect personal information from and about you including through:
Your interactions with us. You may give us your personal information by filling in online forms to book an appointment or contact us, or by communicating with us by post, phone, email or in person.
Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Information about your equipment, browsing actions and patterns. We collect this personal information by using cookies. Please see our cookie policy [LINK] for further details.
HOW WE USE YOUR PERSONAL INFORMATION
We collect your personal information in order to:
- make an appointment to receive osteopathic treatment
- send you text reminders or communicate with you about your appointment
- provide osteopathic services to you
- send personalised information to you about your treatment
- send newsletters and email updates about clinic related information
- give ACC details of your ACC covered treatment
- issue invoices or receipts
- apply data analytics to improve our website, services and to measure the effectiveness of our communications and marketing
OPTING OUT OF MARKETING
You can ask to stop sending you marketing communications at any time by checking or unchecking relevant boxes to adjust your marketing preferences when you make a booking, or by following the opt-out links within any marketing communication sent to you or by contacting us using the Contact Details at clause 11 below.
If you opt out of receiving marketing communications, you will still receive service-related communications essential for administrative purposes for example relating to appointment reminders, updates to our Terms and Conditions, checking that your contact details are correct.
COOKIES
For more information about the cookies we use and how to change your cookie preferences, please see [LINK TO COOKIE POLICY].
DISCLOSURES OF YOUR PERSONAL INFORMATION
Besides the osteopath who is directly involved in your care, we share your personal information if we must do so by law and with:
- our receptionists
- ACC if your treatment is ACC covered or insurance providers
- third party health professionals where you have provided express consent eg. if we are to refer you to have x-rays or to an orthopaedic specialist or your general practitioner
- third party technology suppliers eg. online booking providers and cloud storage providers
Providing some information is optional. If you choose not to give us your medical history, we cannot give you osteopathic treatment, and we will communicate this to you.
DATA SECURITY
We keep your information safe by storing it using appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, changed or revealed. In addition, we limit access to your personal information to those involved in the provision of services to you and with a business to know.
HOW LONG WILL YOU USE MY PERSONAL INFORMATION FOR?
We will only retain your personal information for as long as reasonably necessary to fulfil the purposes we collected it for, including to provide ongoing care, satisfying any legal, regulatory or reporting requirements. We may retain your personal information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation regarding our relationship with you.
YOUR LEGAL RIGHTS
You have several rights under privacy laws in relation to your personal information. You have the right to:
Ask for access to your personal information. This enables you to receive a copy of the personal information we hold about you for which we may require payment of a charge.
Ask for correction of the personal information we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. If we do not agree to correct the information, we will take such steps (if any) that are reasonable in the circumstances to make sure your correction request is attached to your personal information so it will always be read with the personal information you asked us to correct.
You also have the absolute right to object any time to the processing of your personal information for direct marketing purposes (see Opting out of Marketing at clause 4 above for details of how to object to receiving direct marketing communications).
Ask for the transfer of your personal information to you or to a third party. We will provide to you, or a third party you have chosen, your personal information in the format that we store it.
If you wish to exercise the rights set out above, please contact us using the Contact Details below.
CONTACT DETAILS
If you have questions about this privacy policy or about the use of your personal data or you want to exercise your privacy rights, please contact us in these ways:
Email address: chris@harcombeosteopathy.co.nz
Postal address: Harcombe Osteopathy, Level 8, SAP Tower, 151 Queen Street, Auckland 1010
Telephone number: 09 282 4475
CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES
We keep our privacy policy under regular review and update it from time to time.
It is important that the personal data we hold about you is correct and current. Please keep us informed if your personal information changes during your relationship with us, for example a new address or email address.
Harcombe Osteopathy,
Level 8, SAP Tower,
151 Queen Street,
Auckland 1010
Book Online24/7 - 09 282 4475